PURPOSE OF POSITION:
Lead the initiative of promoting Global Internal Audit (GIA) advisory role and proactive approach for mitigating risk to the Partnership by collaborating with Partnership leaders in order to keep abreast of plans for major initiatives, such as disaster response, major programs, systems and organizational changes, events, etc. with significant reputational impact to the Partnership, and ensure that the appropriate GIA leader is in the loop and participate up front in an advisory role.
Develop and implement efficient and effective systems, policies, procedures and processes to support functional leaders in their pursuit of GIA’s vision and strategy pertaining primarily to the implementation of the risk based integrated audit (RBIA) approach, the adoption of the Ministry Wide Risk Assessment Project (MWRAP) by regional and national office leaders as an internal control self-assessment tool.
- Responsible for overseeing the roll-out and implementation of RBIA and MWRAP across the Partnership and the administrative activities of the department and for directing and guiding the team in managing all personnel related matters (performance, on-boarding, hire and termination process, training and development, tracking and monitoring staff continuing professional education and certification requirements, etc.
- Managing and coordinating with the GIA Directors on the scheduling of audit assignments and audit time management.
- Overseeing the quality assurance requirements of the department to ensure that GIA's audit services are rendered in accordance with the IIA International Auditing Standards, GIA's Charter and WVI’s policies and procedures and prepare GIA for an external peer review in FY 14.
- Coordination of the delivery of quality, timely, accurate and value add audit reports, periodic status reports and communications to internal and external stakeholders, Partnership leaders and the Audit and Risk, and for developing the roadmap for the automation of WV's Internal Audit Functions in FY 14.
- Oversight for GIA's Administration, including personnel matters (HR, job descriptions, PAFs, reviewing/approving time sheets for vacation and attendance, training/on-boarding, hiring and termination process, staff meetings, disputes, etc.) Coordinate activities of administrative staff, including departmental communication that will be coordinated and developed through this job.
- Coordinate and oversee the scheduling, assigning of staff, and announcing audits; handling air and ground travel, hotel accommodations, and travel documents for the audit team.
- Oversight over GIA's expense budget, SAs, procurement activities and fixed asset management.
Responsible for the continuing professional education (CPE) and training of auditors ensuring minimum CPE requirements are met for required certifications and auditors are kept abreast of technical and regulatory changes and innovations in the Internal Audit, Accounting and the NGO industries and oversight of funding for external training, and for overseeing the planning and execution of in-house training, workshops and conferences.
- Coordinate and prepare audit committee pre-reads materials (agenda, minutes, presentations, etc) and documents for the CAO and executive management review and approval and distribution to the Audit and Risk Management Committee on time.
- Responsible for monitoring, tracking and reporting on the status of audit plans, time and expenditure budgets, audit report backlog, outstanding recommendations backlog, quality of GIA's work and performance, and any trend analysis reports that will add value to the efficiency and effectiveness of GIA's operations.
- Prepare GIA for a Peer Review by an external firm by Q4 of FY 14.
- Identify when major changes or initiatives are taking place and/or disaster relief events where GIA should get involved so that GIA is abreast of emerging disaster relief plans and any other major initiatives, events, developments, such as major systems or organizational change, etc. that can significantly impact the reputation of the Partnership.
- Oversee and fine tune the process for reducing the field audit time to two to three weeks maximum and the report issuance time by 50%.
- Maintain GIA’s Audit Policies and Procedures in the department manual and the Field Finance Manual (FFM) and records in accordance with WVI’s record retention policy.
- Develop roadmap for the automation of the GIA’s and WVI’s Internal Audit functions, and lead the initiative for implementing GIA’s audit time management system.
- Develop succession and career development plans, including Christian commitment and spiritual development, for direct reports and ensure that the same is done for their direct reports; ensure that all staff in the reporting line obtains, at least the annual minimum, continuing professional education (CPE) credits to maintain their professional certification(s), and advocate the value of promoting experienced WV auditors into financial and operational functions to strengthen WV’s internal control environment.
KNOWLEDGE, SKILLS & ABILITIES:
- B.S. in Audit, Accounting, Finance or related field.
- 5-8 years of experience in managing Audit schedules and reporting.
- 2-4 years experience in working with budget management.
- Management experience including personnel and performance.
- CIA or CPA certification.
- International work experience.
- Background in financial and operational audits.